Printing envelopes is easy once you set the size and feed them correctly. Not every printer handles them, so check first.
Last updated: October 30, 2026.
Step 1: Check your printer supports envelopes
Look for envelope support in the manual or media list. Some printers need a rear feed.
Step 2: Set up the envelope size
In your word processor choose an envelope template, or set a custom paper size that matches your envelope. Place the address in the right position.
Step 3: Load the envelope as the manual shows
Orientation and flap direction vary by printer. Follow the diagram in your manual.
Step 4: Test on a spare envelope
Print one test first, then print the rest.
Tips
- Use envelopes made for your printer type; laser printers can melt adhesive on some envelopes.
- Avoid windowed envelopes in a laser printer unless the maker approves them.
- Feed one at a time if the printer struggles.
Printing Envelopes From Word
In Microsoft Word, open the Mailings tab and choose Envelopes. Enter the delivery address and return address, then choose Options to pick the envelope size. A standard business No. 10 envelope is 4 1/8 by 9 1/2 inches. Load an envelope as your printer shows and print.
On a Mac
In Pages or Word, choose an envelope template or set a custom paper size in Page Setup to match your envelope. Check the print preview before you print.
Inkjet and Laser Differences
Inkjet printers can print on most plain envelopes. Laser printers use heat, so use envelopes rated for laser and avoid ones with windows or weak adhesive, which can melt or jam.
Troubleshooting
- Text in the wrong place: check the envelope size and orientation setting.
- Wrinkles or jams: try a straighter paper path or feed one envelope at a time.
- Smudged ink: let inkjet prints dry.
Frequently Asked Questions
Can any printer print envelopes?
Many can, but check the supported media. Some printers cannot handle them.
Why is my address upside down?
The envelope was loaded in the wrong orientation. Check the manual diagram.
Which printer is best for envelopes?
One with a rear feed or envelope tray. See printers for cards and invitations.
Bottom Line
Check support, set the size, load as shown and test one first.
