Share photos with clients through an online gallery or a download link, with files sized for their use and a short message that says what is included and how long the link works. Clear delivery makes a good set of images feel complete.
Choose a Delivery Method
| Method | Good for | Consider |
|---|---|---|
| Online gallery | Viewing, choosing favorites, sharing with family | Needs a hosting service |
| Download link | Large sets of final files | Links may expire |
| Email attachment | A few small images | Size limits |
| Physical drive | Very large jobs, keepsakes | Postage and time |
Prepare the Files
- Finish your selection and edit consistently, with the same look through the set.
- Export full-size JPEG files for print and smaller web-size files for screens and social media.
- Name files clearly, for example client name, event and number.
- Group them into folders, such as ceremony and portraits, if the set is large.
- Check a few images at full size for sharpness and color before you upload.
Set Up the Gallery
Protect the gallery with a password or private link, so only the client and invited guests can see it. Decide whether downloads are on or off, and whether the client can mark favorites. If the gallery has a cover image, choose a strong one that sets a good first impression.
Write a Helpful Message
A short note works better than a long one. Include the link, the password if any, the number of images, how to download, and the date the link will expire. Say how you want feedback, and by when. Mention printing or usage permissions in plain words, and point to your written agreement for details.
- Say thank you and name the event.
- Give simple viewing and download steps.
- State the expiry date clearly.
- Invite questions and offer help with prints.
Before you send the link, open it yourself on a phone and on a computer. Confirm that images load quickly, the order makes sense and the download button works. Check the cover image and the title for spelling. A few minutes of checking prevents most of the questions that arrive after delivery, and it shows care for the people you work with. Save a copy of the delivered set so you can resend it if a link expires.
FAQ
How long should I keep client files?
Many photographers keep originals for a set time and tell clients the period in writing. Set a policy and state it in your agreement.
Should I send full-size files?
If the client needs prints, yes. For online use, smaller files load faster and are easier to share.
The Short Version
Use a private gallery or link, deliver the right sizes and name files clearly. Send a friendly message with simple steps and an expiry date. Good delivery protects your work and leaves clients happy.
