To export a photo for print, keep the full resolution, match the aspect ratio to the paper size, and save a high-quality file in the format your print lab asks for. Printing is less forgiving than a screen, so a few checks before you export save wasted paper.
Check the Basics First
Printers need more detail than screens. A common guideline is about 300 pixels per inch for prints viewed close up, and less for large prints seen from a distance. Divide the pixel width by 300 to see how many inches you can print at that density. A file that is 3000 pixels wide gives about ten inches. Always check the lab’s own guide, since requirements differ.
Export Procedure
- Finish editing on a screen with medium brightness. Screens are backlit and often make photos look brighter than paper does, so keep the edit slightly conservative.
- Crop to the print shape. Common paper shapes like 4×6 and 8×10 have different proportions, so crop separately for each.
- Choose the color space the lab requests. If they give no instruction, a widely supported standard space is a safe default.
- Apply output sharpening for matte or glossy paper if your editor offers it, in a standard amount.
- Export as a high-quality JPEG or TIFF. Use the highest quality setting for JPEG.
- Do not downsize the file unless the lab asks. Let them scale it.
- Name the file clearly and keep the master.
Match Paper and Subject
| Paper type | Look | Suits |
|---|---|---|
| Glossy | Vivid, reflective | Colorful scenes |
| Matte | Soft, low glare | Portraits, framed work |
| Textured fine art | Tactile, muted | Landscapes, black and white |
Avoid Common Surprises
- Dark photos often print darker than expected, so lift shadows a little.
- Very vivid colors may shift on paper, as printers cannot reproduce every screen color.
- Cropping at the lab may trim the edges, so keep important details away from the border.
- Order one small test print before a large run.
Viewing distance changes everything. A small print is held in the hand and shows every flaw, while a large poster is seen from across a room and forgives lower resolution. Think about where the print will hang. Also look at the light in that spot, since warm bulbs and cool daylight make the same print look different. If the print is for a gift, ask the lab whether they offer a proof or a color check before the full order.
FAQ
Can I print a phone photo large?
Often yes at moderate sizes. Check the pixel dimensions against the size you want and view a test print from the distance people will actually look.
Should I add a border?
Only if you want one. A white border can be added in the editor, but it changes the crop and the paper proportions.
The Short Version
Keep full resolution, crop to the paper shape, follow the lab’s color and file instructions, and test with a small print first.